OwnMemoryOwnMemory Privacy Policy
Last updated: October 7, 2026. Controller: Hüseyin Hobek. Contact: info@gorunbase.com.
OwnMemory is a personal memory app that records and transcribes your meetings, voice notes and written notes, extracts decisions, facts and tasks from them, and answers your questions based only on your own sources. This policy explains what data we collect and why, who we share it with, how long we keep it and how you can delete it.
1. Data we collect
- Account: the app-specific user identifier from Sign in with Apple (Apple "sub"). We do not store your name or email address. A random key is created for your session; the server keeps only a hash of it.
- Audio recordings: the meetings and voice notes you choose to record (the microphone is used only when you start a recording, with the recording indicator on).
- Text: transcripts of recordings, notes you write, questions you ask.
- Derived content: memory entries extracted from these sources (decisions, facts, preferences), tasks, search indexes (embeddings), and which source each one is based on.
- Preferences and permissions: your audio retention choice, answer language, and the version, language and date of your AI processing permission.
- Technical logs: for debugging and security, only identifiers, counts, status codes and timings. These logs do not contain audio, transcript, note, question or answer content.
- Subscription (if any): purchases go through Apple; we do not see your payment details. When a paid subscription is offered, we keep only the subscription status and transaction identifier.
We do not collect advertising identifiers, do not track you across other apps or websites, do not sell your data and do not use it for advertising.
2. How we use data
Only to provide the service: transcribe recordings, extract memories and tasks, search and answer your questions with sources, manage your account and session, and keep the service secure. If we ever want to use your data for another purpose, we will ask for your permission first.
3. Who we share it with
- AI providers (only with your permission): audio recordings are sent through OpenRouter to OpenAI (
whisper-1) for transcription; text passages and questions are sent through OpenRouter to Google (Gemini models) for extraction, question understanding and answering/verification, and through OpenRouter to a semantic search model (BAAI bge-m3) for the index. Details: "AI processing notice". - Infrastructure: database and file storage provider (a data center in Türkiye). Audio files never get public links; playback works only through your signed-in account.
- Apple: Sign in with Apple and, if applicable, App Store subscriptions.
- Competent authorities where required by law.
Some of these providers may be located outside your country (for example in the USA).
4. Retention
| Data | Period |
|---|---|
| Audio recordings | Settings → Audio retention: "Keep" (until you delete it), "30 days", "90 days" or "Delete after transcription". When the period ends the audio file is deleted; the transcript stays. |
| Transcripts, notes, memory entries, tasks | Until you delete the item or your account |
| Unfinished uploads | At most 72 hours |
| Session keys | At most 90 days; invalid at once when you sign out or delete your account |
| Backups | Deleted data is removed from the live system immediately and drops out of backups within 35 days at the latest |
| Copies at AI providers | According to the providers' own terms; OwnMemory cannot delete them |
5. Deletion and your rights
- Deleting an item: when you delete an item, its audio file, transcript, and the memory entries and tasks extracted from it are deleted. A memory entry that your other sources also support is rewritten from the remaining sources only; no detail specific to the deleted item remains.
- Deleting your account: Settings → Delete account. All your items, audio files, transcripts, memory, tasks, permission records, sessions and Sign in with Apple data are deleted; if we hold an Apple token, the Sign in with Apple authorization is also revoked. Only a content-free deletion record remains (an irreversible hash of your identifier, dates and status). Deleting your account does not cancel an App Store subscription; manage it in your Apple account settings.
- Export: Settings → Export my data gives you your notes, transcripts, memory entries and tasks.
- Withdrawing permission: Settings → AI processing. After withdrawal no new content is sent to the providers.
- For access, correction, objection and other requests: info@gorunbase.com.
6. Recording other people
Before recording a meeting, it is your responsibility to inform the participants and, where required, obtain their consent. The rules differ between countries.
7. Children
OwnMemory is not designed for children under 13.
8. Security
Connections are encrypted (TLS). The Sign in with Apple refresh token is stored encrypted on the server; only hashes of session keys are kept. Each user's data is isolated in its own workspace in the database with row-level security.
9. Changes
If we change this policy, the version number and date are updated; for significant changes we notify you in the app.
AI processing notice
To turn your recordings and notes into a searchable, source-backed memory, OwnMemory sends some content to third-party AI providers. It does so only after you give permission.
What is sent, and where?
| What | Where | Why |
|---|---|---|
| Your audio recordings | OwnMemory server → OpenRouter → OpenAI (whisper-1 model) |
Turn the recording into time-stamped text (a transcript) |
| Transcript and note text, your questions, the source excerpts selected for an answer | OwnMemory server → OpenRouter → Google (Gemini models) | Extract decisions, facts and tasks; understand your question; write an answer based on your sources and check it against them |
| Transcript and note text, your questions, extracted memory statements | OwnMemory server → OpenRouter → semantic search model (BAAI bge-m3) |
Build the semantic search index (embeddings) |
What is sent: the audio file itself, text passages and your question. Your account identifier, name or email address are not added to these requests. Every request to a provider leaves from the OwnMemory server; the app does not talk to the providers directly.
Retention
How long OwnMemory keeps data and how it is deleted is explained in the Privacy Policy (Settings → Privacy Policy). Copies kept by the providers on their side are subject to those providers' terms; OwnMemory has no interface to delete them.
Your permission, and withdrawing it
- If you do not give permission, your recordings and notes are stored but not processed: nothing is transcribed, no memories are extracted and questions are not answered.
- You can withdraw permission at any time in Settings → AI processing. From that moment no new content is sent to the providers. Data processed earlier stays in OwnMemory until you delete it (an item, or your account).
- If this notice changes (a new version), you will be asked again.